Volunteer Position Description

Special/Seasonal Events Support

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Purpose: The purpose of the special/seasonal events support role is to provide valuable support to library staff before, during and after special or seasonal events like summer reading, programs, author events and more.

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Volunteer Roles and Responsibilities: The volunteer coordinator determines what help is needed on an ongoing basis.  Tasks will vary depending on the requirements and schedule of the programs being offered.

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The following is a list of activities that a special/seasonal events volunteer may be asked to assist with:

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• Welcome attendees

• Registration

• Set-up and clean up

• Preparing program or event materials (craft supplies, handouts)

• Run activity stations

• Provide directions for guests

• Help with book signings

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Volunteer Qualifications, Skills & Abilities: Special/Seasonal Events Support volunteers need to possess the skills and physical ability to perform assigned tasks.  These skills include:

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• English language comprehension

• Basic mobility

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Upon completion of training and a reasonable time on task, volunteers must be able to retain procedures and perform tasks independently with limited supervision.

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While on duty, volunteers serve as representatives of the Rushville Public Library and, to this end, must present and conduct themselves in a positive, friendly, and helpful manner to the general public, fellow volunteers, and library staff.

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Volunteer Screening Process: In addition to meeting the qualifications listed above, volunteers must agree to abide by library and program guidelines as outlined in the Volunteer Handbook and successfully complete a volunteer screening process which includes: 

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• Volunteer application

• Volunteer interview

• Criminal background check (for volunteers ages 18+)

• Parental permission form (for volunteers under 18)

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Volunteer Supervision: The RPL director is the volunteer coordinator and is responsible for screening and scheduling volunteers, initiating and monitoring the volunteer training process, and problem-solving any issues or concerns volunteers may have.  All library staff members are available to answer questions or provide volunteer support on a day-to-day basis.

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Volunteer Training: Volunteers will be provided orientation and on-the-job training for the tasks involved.

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Personal Appearance/Dress Code: As a representative of the Rushville Public Library, we request volunteers report for the volunteer shift appropriately groomed and attired.

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Volunteer Badges: Volunteers are requested to wear the provided 'volunteer' badge while on duty.

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Fill out this form if you'd like to volunteer at RPL

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